Minutes additional Parents Forum Meeting 4th of June 2013

 

WESTLAKE GIRLS HIGH SCHOOL PARENTS FORUM Additional meeting TUESDAY 4th of June 2013
Present :	Beth Porteous, Barbara Scholten, Petra Praschnig, Kate Carlisle, Coralie Lush, Julia Vencatachellum
Apologies :	Wendy Calder Jennings, Tania McDonald, Joanne Duncan, Penny Meads, Eliza, Annuska, Kristina
MATTERS ARISING :
This meeting was held to discuss the viability and time frame of organising the Mid Winter Christmas event on 5 July 2013. It was decided that the time frame was too short to get it all organised.  The Parent Forum will focus on continuous/ongoing sales and guest speakers per term for a Gold Coin donation
CORRESPONDENCE : nil
TREASURERS REPORT :nil
GENERAL BUSINESS :
We also did some brain storming and came up with the following   ideas:   ·         USB stick: the Westlake Girl (this has been decided at our last meeting) o   100 sticks have been ordered and will go on sale through pre-ordering and pre-payment. o   There will be a competition to naming the “USB-girl”. The winner will receive a “USB-girl”. o   The sale price is $20.00 per stick. o   Information in regard to pre-ordering and payment as well as the naming will be announced shortly. o   Any questions in regard to this please get in touch with Barbara Scholten.   ·         The Parent Forum has been approached to sell the ‘old’ uniform on behalf of the Uniform shop. o   We have decided to give it a go for one Saturday within the next few weeks. o   The time will be between 10am and 2pm. o   Date to be confirmed o   The ‘old’ uniform will be available for sale for Year 9, 10 and 11. o   We will have refreshments like tea and coffee and some nice chocolates and muffins for sale as well. o   Barbara to get back to us with dates   ·         Ask for permission to install a Apple Vending machine  - Beth will be looking into this   ·         The Parent Forum will raffle a Voucher to the value of $500.00 for a new uniform. o   Tickets will be on sale from the time Enrolment for new students starts o   Cost of tickets:   $ 5 for 1 ticket                      $12 for 3 tickets o   Dates will be announced as soon as we know o   Beth will look into the dates   ·         We want to establish a Second Hand Uniform shop with only the new uniform for sale.  We need to get permission from the school and all the details involved with establishing the uniform shop will be discussed at a later date this year.   ·         A guest speaker for Term 3 needs to be arranged.   ·         For Term 4 we have Kate Carlisle and her husband Al as our guest speakers. The subject will be announced closer to the time. ·         Further suggestions are: o   High Tea for Poynton residents held at the school hall, no details were discussed. o   “Trade Show” for parents to have a stand and network and introduce their business to the Westlake community.   As always, all our fundraising will support the Hardship Fund for girls in need.   The meeting closed at 9pm.   Next meeting: Tuesday 25 June 2013, 7.30 pm, Staffroom     NEXT MEETING DATE AND TIME     Overview of all meetings:   25th of June 30th  of July 27th of August 24th of September 22nd of October Friday the 9th November Teacher Morning Tea Last meeting 26th of November

Join us to make this long term fundraiser successful - USB sticks 4 GB Westlake Girls Uniform.

Dear Parents and Caregivers,

 

The Parents Forum would like to thank you for your support. As you might be aware, the AGM was held last week and the following officers have been elected:

 

Chairperson: Barbara Scholten

Secretary: Petra Praschnig

Treasurer: Beth Porteous

 

The Student Representatives are:

 

Kristina Kim

Annuska Menoita

Julia Vencatachellum

Eliza Mackay

 

We are looking forward to meeting you at our upcoming events. For more information please visit our page on the Westlake Girls website.

 

We hereby would like to present to you our long term fundraiser. In a few weeks’ time we’ll be receiving our first lot of Westlake Girls uniformed 4 GB USB sticks, please find a picture attached.

 

 

 

At the moment we are in the process of establishing the prices and were and when to start the sales. We believe it is a fantastic item and will be bought by many of the students as a remembrance of their time at Westlake Girls. All the funds raised will be going towards the Parents Forum Hardship Fund which means that besides the remembrance, the girls will be part of raising funds for their peers who need it the most.

 

We will keep you updated and inform you of the date the product will be launched.

 

Thank you.

 

Warmest regards,

 

Parents Forum 

(please feel free to contact me at barbarascholten@xtra.co.nz)

 

 

 

Treasurer Report AGM 21st May 2013

Chairperson Report 2012/13

Chairperson’s report May 2013

I am pleased to submit my second report as Chairperson of the Westlake Girls High School Parents Forum to the Annual General Meeting.

The last AGM was held on April the 30th 2012. Present were Principal Roz Mexted, 16 parents and Parents Forum members. Nominations were called for Chairperson, Secretary and Treasurer. The following office holders were elected- Barbara Scholten as Chairperson, Bridgette Ferguson as secretary and Beth Porteous as treasurer.

We are encouraging parents to become members of the Parents Forum because being part of it can be a very rewarding experience as it provides opportunities for you to hear about what is going on in the school, get involved in activities and to hear interesting speakers. It is our goal to bring the school and the community closer together. The number of parents signing up and helping us has increased during our monthly meetings. As some of you might know we work together with the WBHS PTA and supporting each other events. We are also planning another social evening out to increase this relationship.

2012 has been a great year. Our main event in was the “Style Doctors” which was a big success and we all had lots of fun.   Alison and Trudy thought us what to wear and how to wear it.

We would like to thank all the supporters, helpers on the night and the sponsors for all their donations for the raffle.  We raised: $ 2.100. All the funds raised are going towards the PF Hardship Fund. In the beginning of this year we have donated $ 2000.00 to the school and are expecting much more to come. Thank you so much to those who made this event possible.

In November we organized our famous Teachers morning tea. This event gives us the opportunity to thank the teachers for everything they have been doing for our daughters. The staff do many extra hours outside of their contract which enables Westlake Girls to run activities such as sports on the weekend, music events, weekends trip, outdoor educational activities just to name a few. Also here the response from the parents was overwhelming. The decoration was beautiful and the food was amazing. This year it will get even better. This shows how grateful parents are for all the efforts the teachers put in our girls to give them a good grounding for the future.

From beginning 2012 to today, our page on the website has had 6854 visitors, which is incredible and shows that the interest in what we are doing is growing. On our page you can find important information, the dates and times of monthly meetings, upcoming events and the minutes of the previous meetings. Thank you so much Murray Douglas for all your help.

This year we had our first ‘welcome” for the new parents. Doing this enables us to get more parents on board and getting to know their skills. Several of the new parents have already contacted me and are available to help at the upcoming event which are:

-      Our guest speaker for this term is Ro Lange on Tuesday the 28^th of May at 7:30 pm: “Understanding teenage girls’ friendships and friendship conflicts

-      Our main fundraiser will be : Mid Winter Christmas on Friday the 5^th of July at 7:30 pm. More information will be released in the next PF new letter.

Furthermore we are preparing USB sticks with girls in WGHS uniform which will be a long term project. They can also be used at presents, internationals gifts etc.I have printed some pictures so you have an idea what we are talking about. These USB sticks will be available in about 2 months’ time and will be selling for around $ 20.00.

Again this year the funds raised are going towards the PF Hardship Fund.

I would like to thank so many people. First Roz Mexted and all the Senior Leadership Team, thank you so much for your support, kindness and dedication.
Your input and support is fundamental.

My sincere thanks to you PF girls and all the students reps, I would like to thank you all so much. Everything we have done and are doing, would have been impossible without you. We have had a good 2012 and beginning of 2013. You all have made the efforts worthwhile. I know that some of you will continue to be involved and new parents will arrive. Again your support is very much necessary and appreciated.

Thank you and have a lovely evening.

Minutes AGM 21st of May 2013

WESTLAKE GIRLS HIGH SCHOOL PARENTS FORUM AGM TUESDAY 21st of May 9  2013
Present :	Roz Mexted, Marcelo Menoita, Linda Clouston, Petra Praschnig, Kristina Kim,  Penny Meads, Jo Duncan, Beth Porteous, Eliza McKay, Wendy Calder, Barbara Scholten
Apologies :	Tania, Annuska, Julia
Minutes from last AGM 2012 – accurate -   moved by Petra, seconded by Roz
MATTERS ARISING :
-/-
CORRESPONDENCE : none
TREASURERS REPORT : See attached
GENERAL BUSINESS AND ELECTIONS :
Guest speaker: Roz Mexted Spoke about Personal Excellence and Charter 2013-2015 AGM meeting begins: Distribution of Minutes AGM 2012 – accurate Moved by Beth Seconded by Wendy Chair report – Barbara (see attached) Treasurer report – Beth (report attached) Moved by Beth Seconded by  Barbara ELECTIONS: New nominations: Chairperson – Barbara Scholten Secretary – Petra Prasching Treasurer – Beth Porteous Welcome from new chair to parents. Mid Winter Event 5th of July 2013 Beth – flowers decoration Eliza and group singing Jaime/Rita?  cookies – pannetone – with recipe Tania – Mould wine Petra – stollen Meeting closed. Drinks, crackers and cheese

Minutes of AGM 30th of April 2012

WESTLAKE GIRLS HIGH SCHOOL

PARENTS FORUM

MINUTES OF ANNUAL GENERAL MEETING

3O APRIL 2012

 

Present: Barbara Scholten, Wendy Calder-Jennings, Beth Porteous, Roz Mexted, Yvette George, Petra Vencatachellum, Jacob Samuel, Cathy Lawson, Mary Briton, Christine Comber,

Bridgette Ferguson, Joanne Addison-Saipe, Maria Salt, Joy Bradfield, Sue Thomson, Geoff Sehunselaar, Donnamrie Edwards,

Students: Grace Hwang, Kelly Kim, Kristina Kim

 

Apologies:

Tania McDonald, Joanne Duncan

 

Correspondence:

A global email was sent to all parents and care givers notifying them of the Annual General Meeting

 

Minutes:

Minutes of the last AGM were circulated and confirmed as a true and correct record.

Moved: Beth Porteous                        Seconded: Petra Vencatachellum

 

Matters arising:

Nil

 

Financial Report:

The Financial Accounts for 2009, 2010 and 2011 were presented by Beth Porteous

Seconded: Barbara Scholten

 

Election of Officers:

Ms Roz Mexted took the chair for the Election of Officers:

 

Chairperson:   Barbara Scholten

            Moved: Beth Porteous                        Seconded: Wendy Calver-Jennings

Secretary:  Bridgette Ferguson

            Moved: Beth Porteous                        Seconded: Petra Vencatachellum

Treasurer:  Beth Porteous

            Moved: Petra Vencatachellum           Seconded: Yvette George

Committee:

Petra Vencatachellum, Yvette George, Tania McDonald, Joanne Duncan

 

Principals Report:

·         ERO is expected in the next 2-3 weeks.

·         Great focus is being laid on student and teacher development

·         Task groups have been formed to address development and implementation of new strategies and policies

General Business:

·         Explaining to the parents what the Parent Forum stands for and its purpose:

            Supporting girls that need financial assistance with various outings, uniform etc. that       are not Sport related. The girls approach the McKenzie Trust first and if further help      is required the Parent Forum will then step in.

·         A lot of work and guidelines need to be worked over the next months

·         We plan to have one major fundraising event each year to support the school and students. This year is an evening with the Style Doctors who are a hands on women’s team to help us ladies dress to our advantage regardless of size, height and shape. This is a fun evening.

·         We also plan to have one information evening once a term to inform parents about issues that arise when raising and living with teenagers. Our first one will be on Monday 21 May 2012, 7.30 pm in the staff room where Senior Constable Jacqie Brown from the North Shore Police will talk to us about in general how to detect that your daughter has any problems in regards, to drugs, bullying etc and strategies that can be put into place.

Guest Speaker:

Ms Roz Mexted:

Ms Mexted gave a presentation on the challenges and changes that school face in the 21^st Century. She introduced her vision for the school and how to implement those challenges and changes into the curriculum and preparing our girls for the world “outside”.

The talk was very informative and an eye opener what is required of schools today.

 

The meeting closed at 9.45pm.

 

Next regular meeting: 28 May 2012, 7.30pm

 

Parents Forum Newsletter 01

Parents Forum Newsletter 01

 

 

 

Dear Parents and Caregivers,

 

Term one is almost finished, the weeks have flown by….We have been busy setting up an events schedule for the coming terms, please find hereby information about the main events in term 2:

 

 

Monday 6^th of May:

Term 2 starts

 

 

Tuesday the 21^th of May

Annual General Meeting and Elections

Where: Staffroom WGHS

Time: 7:30 pm

As last year Roz Mexted will be our guest speaker that evening.

 

 

Tuesday the 28^th of May

 “Understanding teenage girls’ friendships and friendship conflicts”

Our special guest speaker:    Ro Longe

Where:                                    Staffroom WGHS

Time:                                       7:30 pm

 

Ro Longe is a renowned school counsellor whose research interest includes girls’ friendship development. Ro has more than 25 years’ experience in single-sex and co-ed schools of working with teenage girls, their friendships and their friendship conflicts and will talk to us about ways how we can support our daughters through greater understanding. The presentation is most useful for parents and caregivers however daughters are more than welcome. Come and learn together with us. Gold coin donation.

We would appreciate it if you could let us know if you are planning on attending as after the talk, we’ll be serving tea, coffee and cookies. Please e-mail to: barbarascholten@xtra.co.nz.

 

 

Tuesday 25^th of June

Parents Forum Meeting

Where: Staffroom

Time: 7:30 pm

 

 

 

 

 

 

5^th of July

Mid Winter Christmas.

It will be a wonderful evening with music, Christmas cakes, mulled wine, coffee and tea. We’ll learn how to decorate a tree, how to make Christmas bows and much more. More information will follow by Newsletter closer to the date.

 

Friday 12^th of July

End of term 2

 

 

We all wish you a restful holiday and are looking forward to seeing you next term.

 

Warmest regards,

 

Parents Forum